par Gamache MédiaAn order comes in.
The information moves from email to spreadsheet to your management software. The same details get checked and entered several times.
Simplify your team's work
Automate the repetitive tasks in your business
We look at how your team works, then connect your software and automate the repetitive tasks. Requests, documents, and field information end up where they're needed.
DocumentsConnected softwareField work
In your day-to-day
Your team has better things to do
than copy everything over.
The job wraps up.
Hours, photos, and completed work stay on a phone. Back at the office, someone has to piece the file together.
A colleague needs an answer.
The procedure already exists, but where? You end up opening several files or interrupting the person who knows.
How it works
Information entered once.
The right tools updated.
Take a request received on the website. Here are two ways to route it.
Today
Several manual steps
One request.
Several places to update.
Someone reads the form, retypes the contact details, and creates the task. Client tracking and operations are updated separately.
Form receivedRetype Spreadsheet or CRMRetype Operations software
With connected tools
The transfer is organized
The information lands
in the right file.
The request is read, the relevant fields are checked, and the task is created in your team's software. Transfer errors are logged for follow-up.
Form receivedRead and checkTransferStructured informationTask in the operations software
Illustration of how a transfer between tools works.
What we can simplify
The tasks that come back
every day.
Sort emails and documents.
AI sorts your documents and pulls out what matters. Field example: photograph a work order. The office gets the information without retyping anything.
Create files without retyping them.
A form becomes a task in your operations software. We connect the fields, attachments, and rules that matter to your team.
Send field information back to the office.
Employees dictate their hours from the job site and photograph their work orders. The information is compiled for the office.
Find an answer in your documents.
An assistant searches your procedures, contracts, and product sheets. It points to its sources and respects the access rights of whoever consults it.
Keep your catalogs consistent.
We reconcile product information, inventory, and supplier prices to keep the data consistent across platforms.
Adapt a tool to your trade.
An application can be built for your inspections, inventories, or checklists. A portal brings together documents and file tracking.
With the people involved
Your team's own work is the test.
We try the workflow out on your real situations: an order received, a document to file, or a field report. Your team checks the information and shows us what's still getting in the way.
We adjust the tools, support the rollout, and set up tracking for transfers and errors.
In the field
Dictate the hours.
Get an organized report back.
04 / In the field
Dictate your hours from the job site.
Your team reports their hours by voice and photographs their work orders. The information is organized for the office instead of being pieced together from memory at the end of the week.
How it works
Field voice note
The job site, hours worked, and completed work.
Field report
Job siteLinked to the file
HoursTaken from the voice note
Work orderAttached to the report
Ready for the office
01The employee dictates
The hours and completed work.
02The AI organizes
The report's information.
03The office reviews
The data in its tracking dashboard.
Crane and heavy equipment rental
From form to task
in the operations software.
The web form was connected to the company's software. A rental request automatically creates the matching task with the relevant fields, instead of requiring re-entry.
Your questions
Before
getting started.
Simple answers to help you see the next step.
Are you going to replace all our software?
No. We start with what you already use. We check how it exchanges information and what can be improved before suggesting a replacement.
What happens if a transfer fails?
The connections are built with error tracking in mind. We agree with you on who gets notified, how to fix it, and how to resume the transfer.
Who can access the company's documents?
We define access levels with you. The document assistant and the portal rely on the permissions set for employees and partners.
Can we automate just one task?
Yes. A form, a document, or a recurring report can be a first project. We also keep an eye on the steps that come before and after.
Does this always involve AI?
No. Some tasks just need a good connection between software. We use AI when it's useful for reading, organizing, or producing information.
Next step
What task would you love to stop redoing?
A free first meeting with Olivier Gamache. We clarify your needs and the next step forward.
Let's talk about your business
Prefer to call? 514-613-1154